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Confident Woman

Office & Administrative Manager - Part Time

Job brief

We are seeking to find a responsible, energetic and vibrant Executive Assistant/ Office Manager to perform a variety of management, administrative and clerical tasks. ​​


  • Serve as the point person

  • Maintenance,Mailing, Supplies, Equipment, Bills, Errands, Shopping

  • Schedule meetings and appointments

  • Organize the office layout and order stationery and equipment

  • Maintain the office condition and arrange necessary repairs

  • Update and maintain office policies as necessary

  • Organize office operations and procedures

  • Coordinate with IT department on all office equipment

  • Ensure that all items are invoiced and paid on time

  • Manage contract and price negotiations with office vendors, service providers and office lease

  • Manage office G&A budget, ensure accurate and timely reporting

  • Provide general support to visitors

  • Assist in the onboarding process for new hires

  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

  • Liaise with facility management vendors, including cleaning, catering and security services

  • Plan & manage all Logistics related to all Two22 brands

  • Plan and manage all marketing related to all Two22 brands

  • Plan in-house or off-site activities, like parties, celebrations and conferences

  • Other tasks/functions as assigned by management

Requirements and skills

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

  • Knowledge of Office Administrator responsibilities, systems and procedures

  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)

  • Hands on experience with office machines (e.g. scanners and printers)

  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang

  • Excellent time management skills and ability to multi-task and prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational and planning skills in a fast-paced environment

  • A creative mind with an ability to suggest improvements

  • Minimum - Completed college degree; additional qualification as an Administrative assistant or Secretary will be a plus


Let’s Work Together

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