EMPLOYMENT

Job brief

We are seeking to find a responsible, energetic and vibrant Executive Assistant/ Office Manager to perform a variety of management, administrative and clerical tasks. ​​

Responsibilities​

• Serve as the point person

• Maintenance,Mailing, Supplies, Equipment, Bills, Errands, Shopping

• Schedule meetings and appointments

• Organize the office layout and order stationery and equipment

• Maintain the office condition and arrange necessary repairs

• Update and maintain office policies as necessary

• Organize office operations and procedures

• Coordinate with IT department on all office equipment

• Ensure that all items are invoiced and paid on time

• Manage contract and price negotiations with office vendors, service providers and office lease

• Manage office G&A budget, ensure accurate and timely reporting

• Provide general support to visitors

• Assist in the onboarding process for new hires

• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

• Liaise with facility management vendors, including cleaning, catering and security services

• Plan & manage all Logistics related to all Two22 brands

• Plan and manage all marketing related to all Two22 brands

• Plan in-house or off-site activities, like parties, celebrations and conferences

• Other tasks/functions as assigned by management

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant

• Knowledge of Office Administrator responsibilities, systems and procedures

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Hands on experience with office machines (e.g. scanners and printers)

• Familiarity with email scheduling tools, like Email Scheduler and Boomerang

• Excellent time management skills and ability to multi-task and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment

• A creative mind with an ability to suggest improvements

• Minimum - Completed college degree; additional qualification as an Administrative assistant or Secretary will be a plus

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   - WE OFFER A VERY COMPETITIVE COMPENSATION PACKAGE -

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